| Description |
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Assessment Coordinator
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Reports to:
Director of Assessment
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Department:
Assessment Department
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Pay Grade
PL2 @ 217 days
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Funding Source:
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Primary Purpose:
Coordinates and implements the administration and processing of district, state and
federally mandated assessments, provides training and support for campus test coordinators, principals, support personnel, and ensures that policies, test administration and security procedures are followed districtwide. Will also provide guidance on changes to the state assessment program, coordinate online testing, manage and train on the assessment software systems. Perform other tasks and assume such responsibilities as related to the position and as assigned.
Education/Certification:
Master’s degree from an accredited college or university
Valid Texas Teacher Certification
Texas Mid-Management Certification, preferred
Special Knowledge/Skills:
Knowledge of district, federal and state testing programs
Exceptional verbal and written communication skills; highly organized and attentive to details
Maintain confidentiality at all times
Ability to perform tasks accurately and efficiently in all phases of assigned responsibilities
Ability to interpret policy, procedures, manuals
Ability to use student test data systems
Ability to maintain strict TEA testing timelines through efficient time management
Team player with ability to problem-solve and work well with all levels of personnel
Advanced computer and technology skills
Ability to develop and deliver trainings to all levels of personnel
Experience:
Five (5) years successful experience in instructional leadership roles and assessment
Three (3) years of experience as an Assistant Principal, preferred
Three (3) years of experience as campus testing coordinator, preferred
Such alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable
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PSJA Leadership Skills and Expectations
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In PSJA ISD, we hire individuals who are expected to embody the Spirit of PSJA and demonstrate these characteristics
as they lead others.
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Positive Engagement
Welcomes staff, students, parents, and community as honored members at the district table
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Builds relationships – Builds positive, trusting relationships through frequent interactions which demonstrate care and interest in well-being of all stakeholders
Exhibits professionalism– Exhibits awareness and reflection to manage emotions and engage in continuous personal growth
Models ethics – Exemplifies the values and priorities of the district through consistent actions and service to stakeholders
Communicates effectively- Maintains open lines of two-way communication with staff, students, parents, and community to receive input and provide information for engagement with district vision
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Student-centered Excellence
Holds vision and expectations for success for all students and all staff
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Demonstrates expertise – Possesses up-to-date knowledge and skills to perform organizational role at a high level of competence
Establishes shared vision – Articulates the school’s mission to the community and solicits support in making that mission become a reality
Implements plans- Works with all stakeholders to implement vision by establishing goal, monitoring progress, and providing resources
Expects results – Pursues exceptional results for all students by holding self and others accountable and driving for continuous improvement
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Joint Empowerment
Develops and empowers individuals and teams for effective action
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Promotes collaboration – Designs organizational structures to promote collaboration and teamwork for distributed leadership throughout the district
Inspires Action – Motivates others to take responsible risks and perform at their highest level to support district vision and goals
Builds capacity – Provides opportunities for growth to ensure all staff build capacity to support district goals
Develops leaders – Identifies, develops, and places future leaders through rigorous processes and strategic leadership assignments
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Adaptive Innovation
Maintains district at the forefront of educational service providers
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Scans Environment – Analyzes and applies understanding of internal organization and external environment to assess and respond to the district’s future advancement
Manages change – Demonstrates courage, initiative, and perseverance in bringing about meaningful change to support the shared vision
Champions solutions – Challenges the status quo by collaboratively exploring new and better ways of doing things
Acknowledges outcomes – Creates a positive environment for growth by celebrating success and learning from failure
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Technical Skills, Responsibilities and Duties
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In PSJA ISD, we hire individuals who demonstrate excellence in these technical areas as they lead others
Major Responsibilities and Duties:
Assessment Program Management
- Attend all required training sessions
- Monitor state and federal regulations related to state and federal assessment programs. Keep all stakeholders updated. (e.g., STAAR, STAAR EOC, STAAR Alt 2, TELPAS/TELPAS Alt, NAEP, Credit Recovery, AP testing, TSI, etc.).
- Coordinate and prepare for state and federal assessment programs including, training, ordering materials, pre-registering students (when necessary), inventory and managing distribution and collection of secure and non-secure testing materials
- Ensure data integrity as related to state and federal testing systems, including transmission of student registration files, receipt of student result data files, and transferring assessment result files to appropriate data systems (e.g., SharePoint-Assessment, Test Hound, DMAC, Accuplacer, GradPoint, Cognos, PEIMS, TSI, Pearson, TAMS, PNP App, etc.) before, during and after each testing cycle and throughout the school year
- Train campus testing coordinators and district staff on procedures and guidelines of the Texas State Assessment Program, including materials management, confidentiality and test security.
- Collaborate with other departments in order to ensure the successful implementation of the state assessment program for specialized student groups (e.g., ELL, SPED., etc.) that may require accommodations, modifications, etc.
- Maintain processes for state and federal testing irregularity and incident reporting
- Provide resources, trainings, and materials to support campus/district staff in accomplishing student assessment goals, including use of software systems, interpreting data, online testing
- Obtain and use evaluative findings, including student performance data, to examine curriculum and instructional program effectiveness to improve student performance (e.g., interim assessments, benchmark tests, etc.)
- Serve as a liaison between school/district and other agencies related to state and federal assessment programs
- Consult with parents, administrators, counselors, teachers, community agencies and other relevant individuals regarding state and federal student assessment programs.
Policy, Reports, and Law Responsibilities
- Compile, maintain, and file all assessment reports, records, and other documents required,
- including mandatory reports to state and federal agencies
- Comply with policies established by state and federal law, State Board of Education rule, and local school board policy
- Report all testing irregularities to the Director of Assessment
Additional Responsibilities
- Use effective communication skills to present information accurately, clearly and in a timely manner
- Respond in an efficient and timely manner to directives, tasks, or projects assigned by the director
- Keep a running log of day to day activities to be completed, dates and deadlines
- Adhere to the district’s safety policies and procedures
- Work collaboratively with others
- Train campus and district users in the assessment and reporting capabilities of the district assessment softwareOrganize logistics for scheduling, printing, proofing, distributing and conducting all testing in the district (e.g., CBA’s, Benchmarks, interim tests, etc.)
Supervisory Responsibilities
- Supervise access and use of the state provided web-based systems (e.g., TAMS, TOMS, etc.) for monitoring state and federal assessment programs by campus and district staff
- Supervise access and use of district provided software systems (e.g., DMAC, TestHound, etc.)
- Oversee completion of end of test cycle responsibilities (e.g., intake of test materials, shipping)
It is the policy of the Pharr-San Juan-Alamo ISD not to discriminate on the basis of sex, disability, race, color, religion, national origin or age.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Personal computer and peripherals; standard instructional equipment
Posture:
Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting
Motion:
Frequent walking
Lifting:
Regular light lifting and carrying (less than 15 pounds)
Environment:
Work inside, may work outside; regular exposure to noise
Mental Demands:
Maintain emotional control under stress; work prolonged or irregular hours
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. |