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Co-Purchasing Director (2)
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Reports to:
Exec. Officer for Budget and Finance
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Department:
Purchasing
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Pay Grade
PM6 @ 226
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Funding Source:
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Education/Certification:
B.B.A. Degree in Business Administration
Special Knowledge/Skills:
Specialized training in Purchasing and the Bid Law required
School experience in purchasing required
Experience:
Minimum of four years’ experience in purchasing, supervisor experience preferred
Such alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable
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PSJA Leadership Skills and Expectations
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In PSJA ISD, we hire individuals who are expected to embody the Spirit of PSJA and demonstrate these characteristics
as they lead others.
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Positive Engagement
Welcomes staff, students, parents, and community as honored members at the district table
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Builds relationships – Builds positive, trusting relationships through frequent interactions which demonstrate care and interest in well-being of all stakeholders
Exhibits professionalism– Exhibits awareness and reflection to manage emotions and engage in continuous personal growth
Models ethics – Exemplifies the values and priorities of the district through consistent actions and service to stakeholders
Communicates effectively- Maintains open lines of two-way communication with staff, students, parents, and community to receive input and provide information for engagement with district vision
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Student-centered Excellence
Holds vision and expectations for success for all students and all staff
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Demonstrates expertise – Possesses up-to-date knowledge and skills to perform organizational role at a high level of competence
Establishes shared vision – Articulates the school’s mission to the community and solicits support in making that mission become a reality
Implements plans- Works with all stakeholders to implement vision by establishing goal, monitoring progress, and providing resources
Expects results – Pursues exceptional results for all students by holding self and others accountable and driving for continuous improvement
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Joint Empowerment
Develops and empowers individuals and teams for effective action
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Promotes collaboration – Designs organizational structures to promote collaboration and teamwork for distributed leadership throughout the district
Inspires Action – Motivates others to take responsible risks and perform at their highest level to support district vision and goals
Builds capacity – Provides opportunities for growth to ensure all staff build capacity to support district goals
Develops leaders – Identifies, develops, and places future leaders through rigorous processes and strategic leadership assignments
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Adaptive Innovation
Maintains district at the forefront of educational service providers
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Scans Environment – Analyzes and applies understanding of internal organization and external environment to assess and respond to the district’s future advancement
Manages change – Demonstrates courage, initiative, and perseverance in bringing about meaningful change to support the shared vision
Champions solutions – Challenges the status quo by collaboratively exploring new and better ways of doing things
Acknowledges outcomes – Creates a positive environment for growth by celebrating success and learning from failure
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Technical Skills, Responsibilities and Duties
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In PSJA ISD, we hire individuals who demonstrate excellence in these technical areas as they lead others
Major Responsibilities and Duties:
- Work cooperatively with the Co-Purchasing Director for the betterment of the purchasing department in the district.
- Work cooperatively with principals, department heads, and staff to define the purchasing and bid functions within the district.
- Uses management practices that promote collegiality, teamwork, and collaborative decision-making among staff members.
- Is aware of supportive guidelines pertaining to assignment in Board policies, Administrative Regulations, Federal guidelines and Purchasing Manual.
- Is prompt and thorough in completing assignments and attending to details accurately and efficiently.
- Establishes and maintains an environment which is conducive to positive staff morale and directed towards achievement of the school’s mission.
- Communicates effectively with prospective vendors; projects a positive image that enhances the school mission; mediates and facilitates effective resolution of conflicts in a timely fashion of purchased goods and services.
- Directs planning activities and implements programs with staff to ensure attainment of school’s mission relating to purchasing, receiving, warehousing, and fixed assets.
- Assumes the responsibility of prevention and detection of contract “bid rigging” as set forth in the Attorney General’s office on Government Procurement.
- Develops, maintains, and utilizes appropriate information system and records necessary for attainment of the school’s mission and overall school improvement efforts.
- Provides instructional resources and materials to support staff in accomplishing goals.
- Evaluates and recommends improvement in the purposes, design and implementation of the purchasing program.
- Promotes a positive image that supports the mission of the district.
- Confers with subordinates regarding their professional growth; works jointly with them to develop and accomplish improvement goals.
- Establishes procedures for the maintenance and distribution of the policies and procedures relating to purchasing, receiving, warehousing, and fixed assets.
- Provides leadership in the standardization of materials, supplies, equipment, service, and procedures.
- Encourages personal and professional growth and leadership among the staff; recognizes exemplary performance.
- Responsible for the purchase of all supplies, equipment, and contracts for services of the district, and responsible for the review and approval of purchase orders. Systematically seeks to obtain and purchase all goods and services at the lowest possible total end-use cost, considering the guidelines of prices, services, quality, and delivery.
- Purchases by competitive bidding, informal quotations, and negotiation, items of supply and equipment necessary for the operation of the school district. Investigates quantity and qualify of commodities purchased.
- Prepares all bidding documents, including notice to bidders, instructions to bidders, specifications, and form of proposal. Develops and maintains appropriate records, such as vendor’s register, commodity register, and bidder list.
- Tabulates all bids and gives to Chief Financial Officer to submit to Board of Trustees for approval.
- Complies with district policies, as well as state and federal laws and regulations, in pursuing the mission of the school. It is the responsibility of those delegated the authority to commit funds through the purchasing function to adhere to policy and procedures set forth by all regulatory agencies as well as the Board of Trustees.
- Encourages plans for balancing objectives in the procurement of goods and services so they will be available at the proper times, in the proper place, in quantity, quality, and price consistent with budgeted funds.
- Articulates full authority to question the quality and kind of goods and services requested, in order that the best interest of the school’s mission may be served.
- Understands the student management system and its effect on the purchasing and property control aspects of the district.
- Strives to improve leadership skills through self-initiated professional development activities.
- Utilizes information and insights gained in professional development programs for self-improvement.
- Disseminates ideas and information to other professionals; provides leadership in addressing the challenges facing the profession.
- Demonstrates behavior that is professional, ethical, and responsible, and serve as a role model for all district staff.
- Articulate the district’s mission and goals in the area of purchasing and property control, solicit its support in realizing the mission.
- Demonstrates awareness of district-community needs and initiate activities to meet those identified needs.
- Demonstrate the use of appropriate and effective techniques for community involvement in purchasing and property control.
- Performs other tasks and assumes such responsibilities as may be assigned by the primary evaluator.
Supervisory Responsibilities:
Co-supervise and evaluate the performance of all staff assigned to the Purchasing Department. Co-supervise all the purchasing and property control functions within the district.
It is the policy of the Pharr-San Juan-Alamo ISD not to discriminate on the basis of sex, disability, race, color, religion, national origin or age.
Mental Demands/Physical Demands/Environmental Factors:
Working Conditions:
Ability to communicate effectively (verbal and written) interpret policy, procedures, and data; coordinate district purchasing functions; maintain emotional control under stress.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. |